EntryComply is a managed workforce documentation and compliance support service for regulated care and childcare providers.
Most compliance tools are digital filing cabinets. They store what you put in. You still have to check everything yourself, chase renewals, and work out what is missing.
EntryComply works differently. We act as a workforce compliance support function. We track the records, flag the gaps, and produce structured governance summaries and documentation outputs. You get the output — not another system to manage.
Not a platform you manage. A system we help you run.
You provide your workforce data and existing records. We build a structured compliance register showing key staff details, recorded recruitment documentation, DBS record information, training records, and role-related documentation.
This gives you one clearer workforce record that is easier to review, maintain, and present when needed.
Where agreed with the provider and supported by documented worker consent, we maintain DBS Update Service status-check records as part of the workforce register. We track training and certification renewal dates so gaps are easier to spot early.
Each month you receive a structured compliance summary showing workforce documentation status, DBS monitoring activity where relevant, training expiry alerts, and outstanding actions.
Each quarter we review the compliance register for completeness, expiring records, and documentation gaps, with a structured action summary highlighting priorities and next steps.
Structured workforce documentation support, delivered as a managed service.
We set up and maintain a structured compliance register for your workforce — recorded DBS information, training records, recorded identity verification evidence, and role-related documentation in one organised system.
Where agreed with the provider and supported by documented worker consent, we maintain DBS Update Service status-check records as part of ongoing workforce documentation. Every check is logged with the date, outcome, and the name of the staff member who completed the record.
We track safeguarding training, first aid, and role-critical certification renewal dates so upcoming expiries are identified and flagged before they become a problem.
During onboarding, we review submitted workforce documentation against agreed document requirements and record its status in the register. Missing or incomplete items are flagged immediately.
Each month you receive a structured compliance summary showing workforce status, upcoming expiries, and outstanding actions. Dated and delivered by email — ready to review internally or present when needed.
We review your compliance register quarterly for completeness, expiring records, and documentation gaps — with a structured action summary highlighting what needs attention next.
Compliance is not an event. It is a rhythm. Every 30 days, EntryComply runs a structured governance cycle for your setting — so your records are actively maintained throughout the year, not assembled under pressure before an inspection.
We review your current workforce records, identify what is in place, what is missing, and what needs immediate attention. Every staff member is added to the structured compliance register.
DBS Update Service checks are conducted where consent is documented. Training and certification expiry dates are tracked. Gaps are flagged to the provider as they arise. Every activity is logged with the date, outcome, and name of the staff member who completed the record.
All flags raised during the cycle are reviewed internally. Any escalations — such as a DBS status change — are handled according to the agreed escalation process before the summary is produced.
A dated summary document is produced and delivered to your inbox showing everything reviewed that month, every flag raised, and every action taken or outstanding. This is your Regulation 17 governance evidence for CQC providers and your leadership oversight record for Ofsted providers.
You receive the output. We maintain the cycle. Nothing drifts.
Most providers are told they need an audit trail. Few are shown what one looks like in practice. Here is a single entry from an EntryComply activity log — the kind of record that answers an inspector's question before they finish asking it.
At the end of each 30-day governance cycle, every entry like this feeds into the Monthly Governance Summary delivered to your inbox. That summary is your dated evidence of ongoing oversight — the document you hand to an inspector as proof that governance has been happening throughout the year.
Every monitoring activity is logged at the time it is conducted — not assembled before inspection. This entry exists whether an inspection is announced tomorrow or in six months.
Most providers are confident about their compliance until they look closely. These six questions are the ones inspectors effectively ask during CQC and Ofsted inspections — either directly or through the records they request.
Do you have written, documented consent on file for every member of staff whose DBS Update Service certificate you intend to check?
Can you show exactly when your DBS monitoring was last conducted — the date, the outcome, and who conducted it?
Do you know which of your staff have safeguarding training that is expiring in the next 60 days?
Are your recruitment files complete for every current member of staff — including employment history back to the end of compulsory education and a signed health declaration dated before their start date?
If an inspector asked to see your governance records right now, could you produce a dated summary of compliance activity from the last 30 days?
Do your records look actively maintained throughout the year — or would an inspector be able to tell they were pulled together recently?
If you answered no to any of these — or if you are not sure — that is exactly what the 30-day trial is designed to address.
EntryComply focuses on workforce governance documentation that providers commonly present during CQC and Ofsted inspections.
We help organise and track these records. We do not carry out suitability assessments or make regulatory decisions.
EntryComply does not certify regulatory compliance, assess suitability, or guarantee inspection outcomes.
When inspection activity is expected or underway, EntryComply can help providers pull together an organised workforce documentation summary so managers can locate records more quickly during inspection.
Being able to locate workforce documentation quickly can help inspection feel more organised and less reactive. Providers with structured records in place usually spend less time locating documents and more time presenting them clearly.
The most practical way to see how EntryComply works — a baseline review plus one full governance cycle for £500.
We review your current records, set up a structured workforce compliance register, and deliver a full governance summary at the end of the cycle. No ongoing commitment.
One cycle. Full output. No obligation.
You remain responsible for suitability assessments and regulatory compliance decisions.
EntryComply provides structured tracking and documentation support to help you maintain oversight — so when an inspector asks for records, you are presenting them, not searching for them.